State government offices observing five days week shall close at Jammu on April 29, 2016 (Friday) after the office hours and offices six days week shall close at Jammu on 30th April 2016(Saturday) after the office hours and reopen at Srinagar on May 09 (Monday), 2016.
All the departments shall ensure that records are packed in boxes after working hours on last working day as indicated above. It has been ordered that the offices moving in camp shall carry only 33% of the strength of staff in that particular office or 10 officials whichever is minimum or as specifically indicated.
All Departments have been asked to depute their advance parties on 25th April, 2016 consisting of one Gazetted Officer and four to five Non- Gazetted Employees who will receive the records at Srinagar. Departments shall ensure that boxes are properly locked and their keys reach the advance parties at Srinagar well in time. SSP Security, Civil Secretariat will furnish a list of defaulting departments in this regard to the General Administration Department.
J&K SRTC has been asked to make available sufficient number of buses in good condition for transportation of Kashmir based employees on 30th April and 1st May and Jammu based employees on 7th and 8th May, 2016. The booking of buses shall be for the destination of the employees wherever feasible. Tickets shall be issued by SRTC in advance i.e. from April 20th both from Civil Secretariat as well as from the main booking counters of SRTC.
J&K SRTC will also make available trucks for shifting the records from Jammu to Srinagar. The trucks shall be requisitioned by the departments from J&K SRTC and the departments shall draw advance for meeting carriage and package charges. The trucks shall be allowed to enter the Secretariat premises after 5.00 P.M on the last working day. Loading of trucks shall commence on the day following the last working day.
Loading of records in the offices located outside the Secretariat premises, observing six days week, shall take place after working hours on the on the last working day. The loaded trucks shall leave for Srinagar on April 30, 2016 in a convoy. J&K SRTC will also ensure that one Crane, two empty Buses and two empty Trucks accompany the convoy on the respective days so that the employees do not face inconvenience due to any break down of buses/trucks on the way. Mobile workshop shall also accompany the convoy.
Health Department has been asked to keep available Medical Aid facilities enroute at various places including Jajarkotli, Udhampur, Kud, Patnitap, Ramban, Ramsu, Banihal and Qazigund on the days when the employees travel from Jammu to Srinagar. Secretary Health and Medical Education will issue necessary instruction in this behalf to the Directorates of Jammu and Kashmir Divisions accordingly.
It has been ordered that the S.S.P Security, Jammu will supervise packing/ loading of records of the officials located outside the Secretariat from Security point of view and issue clearance certificates to the drivers who in turn will show to S.S.P. Security Civil Secretariat to allow them to be included in the convoy. The S.S.P Security, Civil Secretariat will ensure entrance of trucks/records in the Civil Secretariat after proper scrutiny.
It has been ordered that Police shall escort the employees and the records convoy all along the route up to their respective destinations. They will also make sure that the move convoy is given precedence in crossing the Jawahar Tunnel. Director General of Police, J&K will issue necessary guidelines to the field agencies accordingly.
Order further reads that no moving employee shall occupy any Government/E.P/Municipal residential accommodation except under proper allotment order. However the move employees can retain the Government accommodation allotted to them at Jammu for bona-fide use of their families under intimation to the Estates department on approved terms and conditions.
The moving employees having Ration Cards at Jammu shall surrender the same to the Director, Consumer Affairs and Public Distribution Department, Jammu and obtain a surrender certificate. The Director, Consumer Affairs and Public Distribution Department, Kashmir shall issue Ration Cards to move employees at Srinagar on the opening of the Offices. The employees who desire to move without families may retain the Ration Cards at Jammu for the Summer Season.
Special Move T.A shall be paid at the uniform rate of Rs. 15,000/-per employee. This shall be drawn and disbursed in advance. Special move T.A shall not, however, be payable to such of the employees who do not move within the prescribed Time. Advance pay is also authorized in terms of Rule 14.26 of the J&K Financial code (vol-1) in favour of such of the Non-Gazetted moving employees who may apply for the same which shall be recoverable in instalments as per rules.
The Salary for the month of April, 2016 in respect of all the employees working in moving offices shall be drawn on 25th of April, 2016.
It is further ordered that no leave shall be admissible in combination/continuation of move days except in very exceptional circumstances. The concerned Administrative Secretaries shall sanction leave whatever due to the employees on very exceptional circumstances. All the Administrative Departments shall detach the staff if any, attached by them from subordinate offices of Jammu division.
The office timing on the reopening of the offices at Srinagar shall be 9.30 am to 5 pm in respect of Civil Secretariat and heads of department located within the Civil Secretariat premises and 10 am to 4 pm in respect of all moving Departments located outside the Civil Secretariat and observing six days week.