SVC seek electronic control of funds, wants treasuries to be phased out

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State Vigilance Commission (SVC) has recommended phasing out of treasuries in time-bound manner besides boosting online payment, e-tendering and e-procurement

This was disclosed in the 3rd Annual Report of the State Vigilance Commission tabled in the State Legislative Assembly and State Legislative Council today. It has claimed to have disposed of 1742 complaints, including 44 received from State Accountability Commission (SAC), besides getting retrieved 250 kanal of forest land from encroachers during the year 2015.

Commission has also referred 61 cases to Vigilance Organization for registration of FIRs/ preliminary enquiries during this period. Commission has also issued directions to several departments for making internal vigilance more effective while all works departments have been asked to follow strictly the guidelines of e-tendering and e-procurement besides ensuring that the payments to the beneficiaries, including contractors, are transferred directly in to their accounts through e-payment system.

While issuing directions to the social welfare department, the Commission has directed the department to fix criteria for establishing Anganwadi Centres keeping in view the jurisdiction of villages/hamlets etc. It also directed the department to credit scholarships, pensions and financial assistance being disbursed to the beneficiaries under various state and centrally sponsored schemes directly into the bank accounts of beneficiaries through e-banking system.

Directing health department to check circulation of spurious medicines in the market, the Commission has asked the department to prevent those doctors from doing private practices, who are receiving NPA further highlighting that indulgence in private practice by SKI doctors has been declared an offence under the Prevention of Corruption Act, 2006.

In the directions issued to the forest department, commission has directed the department to minimize public interference in issuance of NOCs to industrial units, removing encroachments on forest land and initiating legal proceedings against forest officials involved in or facilitating timber smuggling.

While recommending the government to earmark one police station each at Jammu and Srinagar with the provincial territorial jurisdiction for dealing with offences under J&K Electricity Act, 2010, the Commission has issued directions to the Power Development Department (PDD) to register FIRs against those resorting to electricity theft or illegal connections.

Commission has also issued directions to the Rural Development Department (RDD) for getting videography and photography done of all works being executed by the department besides uploading them on their website. The Commission has also directed the department to ensure that financial transactions are made electronically besides updating the status of issuance of job cards on website at regular intervals.

Education Department has been directed to monitor the mid-day meal scheme on daily basis, preparation of records pertaining to school buildings which either have been left incomplete or payments have been made in full without completing construction works besides initiating action against delinquent officials and defaulting contractors.

It has also directed the department to impart training to the principals and headmasters functioning as drawing and disbursing officers (DDOs) on financial matters. To ensure transfer of scholarships directly in to the bank accounts of beneficiaries/students to minimize chances of misappropriation, is also one of the directions of the Commission. The department has also been directed to digitize data pertaining to date of births (DOBs) recorded in schools and store the same at Zonal level and ensure its security.

All other departments/Corporations offering institutional/public services, including the services coming within the purview of Public Service Guarantee Act, have been directed to set up a single window clearance system for issuance of necessary licenses, certificates, permissions and NOCs etc. To address the problem which public is facing in getting revenue documents; the Commission has issued instructions to the Revenue department for getting digitized all the revenue records.

Commission has made certain other recommendations to the Government for strengthening internal vigilance in the departments which includes installation of CCTVs at all offices having large public interface including the offices of Deputy Commissioners, Tehsildars, RTOs, BDOs, Commercial Taxes and Excise, Toll Plazas, Municipal Corporation/Committees, police stations, traffic police check points, engineering departments and hospital ticket counters besides preservation of CCTVs recordings for a minimum six months period.

Commission has recommended to the finance department that in order to bring about transparency in the e-procurement and e-tendering process bids not fulfilling all conditions of tender in letter and spirit shall be rejected through a system generated message and it shall not bind the intending department on any account.   A proper Performa needs to be generated to enable bidder to fill it on line and submit to the intending department.

Necessary clause in NIT documents needs to be incorporated with respect to evaluation criterion to avoid evaluation on conjecture basis, thereby avoiding unnecessary litigations. To have the financial transactions system streamlined and ensure complete transparency in payments, the SVC has recommended the Government to develop specified Software whereby all financial transactions could be made on-line.

The recommendations once implemented in full will eliminate the role of treasury staff in making payments to the claimants while the entire process of payments and cash management will be on line. The services of the staff, presently working in various treasuries/sub treasuries across the State thus rendered surplus can be utilized in other departments which are without trained accounts staff.

Recommending carrying out of passport verifications in a time bound manner, the Commission directed Home Department that it should be restricted to the checking of records of the concerned police station, field reports already available with SP Special Branch, CID and the index section of CID headquarters. The Commission has also suggested that visit of an individual police personnel to the house of applicants or calling him to police stations need to be stopped.

 

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